Receptionist / Office Administrator

Receptionist / Office Administrator
Meath Contract Office Negotiable Ref: .

Job Description

My client is currently recruiting for a Office Administrator / Receptionist for a 12 month fixed term contract.

My client is currently recruiting for a Office Administrator / Receptionist for a 12 month fixed term contract. This role is fully onsite. The Office Administrator / Receptionist will be responsible for front desk duties and serving as the face of the company.

Job Responsibilities

  • Direct Visitors: Maintain employee and department directories to assist in directing visitors.
  • Post Function Support: Cross-trained to assist the Post administrator with various tasks.
  • Reception Area Maintenance: Ensure a safe and clean reception area by adhering to procedures, rules, and regulations.
  • Documentation Management: Assist with shredding documentation to protect company data.
  • Facilities Support: Assist the Facilities team with daily tasks, including managing the Facilities inbox and helpdesk.
  • Visitor Management: Welcome and direct visitors appropriately, manage building access, and issue security ID cards.
  • Call Handling: Answer general inquiry calls and direct them to the appropriate team.
  • Archiving: Manage archiving for all departments, ensuring proper records of documents are kept, scanned, saved, and destroyed as needed.
  • Meeting Room Coordination: Oversee meeting room bookings, prepare rooms for meetings, and arrange catering if required.
  • Risk Management: Identify and report issues or risks to management promptly, with a risk-aware mindset.
  • GDPR Compliance: Minimize post function risks and work in line with GDPR regulations.
  • Problem Solving: Use initiative for problem solving and identifying improvement measures.
  • Security Assistance: Assist with building and grounds security, including opening and closing the building when required.
  • Health & Safety: Assist with health and safety tasks such as fire drills and maintaining the fire register book.
  • Cleaning Contract Management: Ensure the cleaning contract is upheld to high standards.
  • Administrative Support: Provide administrative assistance as assigned by the Facilities Manager, including post admin cover and general office duties.
  • Car Charging Application Maintenance: Ensure the application is up-to-date with correct permissions.
  • Supplier Management: Assist with main suppliers and deliveries, including

Experience Required

  • Time Management: Determined and focused individual with good time management and a positive attitude toward work.
  • Innovative Thinking: Ability to bring ideas and improvements to the table with a can-do attitude.
  • Teamwork & Initiative: Proven ability to work independently or as part of a team with minimal supervision.
  • Organizational Skills: Ability to plan and organize workloads effectively to meet deadlines.
  • Confidentiality: Ensure confidentiality and discretion at all times.
  • Professionalism: Friendly, polite, and professional demeanor.
  • Detail-Oriented: Must be accurate, thorough, and dependable.
  • Administrative Experience: Previous experience in a busy office environment is an advantage.
  • Document Handling: Experience with customer/policy files, legal documents, or medical documents is desirable.
  • Communication Skills: Strong communication skills are essential.
  • Multi-tasking Ability: Strong administrative and organizational skills with the ability to multi-task and adapt to meet deadlines.
  • Technical Proficiency: Intermediate level proficiency with MS Word, Excel, and Google Suite.
  • Physical Capability: Ability to lift and carry some physical boxes of data on occasion.
  • Availability: Must be available to work core business hours, 5 days a week, in the office.

Essential and Desirable Skills

  • Availability: Must be available to work core business hours, 5 days a week, in the office.

Educational Requirements

  • Relevant Certification

Working Hours & Benefits

  • Onsite Role
  • Benefits

 

Consultant Details

Nicola Byrne's Profile Picture
Name: Nicola Byrne
Title: Senior IT Recruitment Consultant
Apply for Job Call me now Add to Shortlist

How to Apply

If you are interested in this role, then please Apply along with your updated CV and I will be in touch with you to discuss your application in more detail, otherwise feel free to connect with me by whichever medium you are most comfortable with be that Linkedin, Email or Telephone. Remember we have limited our site to a maximum of 200 Jobs so if this Role is not a 100% match to your requirements please be sure to connect with us as we will most likely have another role which you may find more suitable.

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