PMO Support

Job Responsibilities:

• Support PMO on ensuring delivery of project reports are on time and meet quality standard.
• Maintenance of PM demand forecast on behalf of the PMO, and the extension to cover other key stakeholder groups within the client’s organization.
• PMO SharePoint maintenance and upkeep of project data on SharePoint.
• Monitoring of PMO SharePoint utilisation and storage of project phase documentation outputs as per project delivery methodology.
• Support the PMO on the management and running of project stage gate reviews.
• Supporting the Project Managers with the submissions on yearly actual spend versus budget.
• Managing the intake of project demand and ensuring the business requestor follows due process with the production and submission of a work request form.
• Issue meeting agendas, take meeting notes, create draft reports and presentations as appropriate.
• Take on of some smaller project deliverables within the PMO.
• Become the KeyedIn Admin, conducting KeyedIn housekeeping as recommended.
• Capable of producing new KeyedIn Reports to deliver additional information to stakeholder audiences and reports on statistics to the PMO.
• Manage time effectively to ensure deadlines are met.
• Complete administration as necessary and in a timely manner.
• Manage project logs (risks, assumptions, questions, decisions) to support Project Management function.
• Monthly PMO Project Report collation, management of centralised project status data and uplift of project level content to portfolio level reporting.
• Assisting to develop and improve the PM Induction pack on SharePoint – eventually taking ownership of its content.
• Interact with project team to gather and communicate issues, actions and risks.
• Responsible for gathering all necessary information from the change initiator to document changes that may affect cost, scope, time or quality of a project.
• Following up on all approved changes including disseminating new project documents.
• From time to time assisting various projects/ project managers with various project activities.

Experience Required:

• 1 or more years’ experience supporting a Project Management Office.

Essential and Desirable:

• Knowledge of different project management methodologies.
• Excellent communication skills, verbal and written.
• Good analytical problem-solving skills.
• Good attention to detail.
• Ability to work under pressure in a fast-paced environment.
• Reporting and data analysis experience.
• Planning and organizing.
• Working knowledge of MS Office and Project.
• Project delivery experience desirable.

Educational Requirements:

• Leaving Certificate.

Working Hours & Benefits:

• 40 hours per week.
• Pension contribution.
• Healthcare.
• Annual and sick leave.
• Option to purchase additional 10 days annual leave from gross wage.