Personal Assistant / Executive Assistant

Job Responsibilities

• Office Management / reception duties such as ordering stationary, ensuring hardware such as photocopiers and printers are in working order, booking meeting rooms and catering requirements, answering and screening incoming telephone calls.
• Processing expenses and invoices.
• Co-ordinating travel and hotel arrangements for all staff members
• Liaising with other Executive Assistants in other Group locations/time zones
• Create and maintain appropriate records and filing systems
• To provide support to the Management team when required.
• Producing or editing PowerPoint presentations within tight deadlines
• Support Executive in co-ordinating HR activities such as goal setting, annual / mid-year reviews, training, holidays and absence recording
• Coordinate arrangements and documentation for key meetings such as Management, Board and Committee meetings.
• Provide full administrative support to the Managing Director to include effective time management of diary and meeting requirements.

Experience Required

• A minimum of 3-5 years of experience as a Corporate Executive Assistant at senior level.
• Flexible approach, with ability to work on own initiative
• Advanced computer literacy and accuracy – strong skills in Outlook, Word, Excel and PowerPoint are essential
• Confident, highly personable and proactive personality
• Excellent office management skills with proven experience in multi-tasking and priority management
• Ability to work under pressure and to tight deadlines
• Excellent time management skills
• A professional manner both in person and on the telephone
• Excellent verbal and written communication skills