Facilities & Services Coordinator

Facilities & Services Coordinator
Meath Contract Hybrid Negotiable Ref: 21652

Job Description

My Meath based client is currently recruiting for a Facilities & Services Coordinator. This role is a 12 month fixed term contract. 

My Meath based client is currently recruiting for a Facilities & Services Coordinator. This role is a 12 month fixed term contract.

Job Responsibilities

  • Assist with all facilities-related queries escalated to the Facilities helpdesk in a timely manner.
  • Effectively assist with facilities requirements and business projects.
  • Actively assist with the effective management of suppliers.
  • Support the physical security of the premises and liaise with security companies, including managing security access control and CCTV.
  • Maintain a fully compliant Health & Safety program involving employees at all levels.
  • Assist with resolving any maintenance and building issues raised.
  • Conduct regular building checks (fire safety and health and safety) to ensure no potential risk incidents.
  • Support cost control in conjunction with the facilities budget.
  • Perform regular building and grounds checks to ensure offices maintain a high cleaning standard.
  • Carry out facilities induction training with all new starters on their first day.
  • Lead the Facilities Admin team (receptionist and post admin).
  • Assist with cover for Facilities and Maintenance Coordinator when required.
  • Be cross-trained across all roles within the Facilities team.
  • Maintain the Facilities intranet page, ensuring relevant information and useful documentation are uploaded.
  • Assist with the Building Management System (BMS) to ensure an appropriate office environment for employees.
  • Provide administrative support and monitor and order stationery and office supplies for all offices.
  • Manage supplier relationships to ensure quality, timely, and cost-effective service.
  • Prepare, organize, and manage catering for external meetings, including room setup.
  • Assist with the archiving of documentation and ensure the destruction of documents is carried out with appropriate approval when the destruction date is pending.

Experience Required

  •  A minimum of 2-3 years’ relevant experience within Facilities Management.
  • A min of 2 years relevant experience in Health and Safety.
  • Excellent oral and written communication skills.
  • Proficient in Microsoft Office, including Word, Excel, and PowerPoint.
  • Ability to work on own initiative.
  • Flexibility on work hours and willingness to travel to different office locations.

Essential and Desirable Skills

  •  A minimum of 2-3 years’ relevant experience within Facilities Management and at least 2 years’ relevant experience in Health and Safety.
  • Management and at least 2 years’ relevant experience in Health and Safety.
  • Driver’s License: Full clean driver’s license with personal car access.

Educational Requirements

  • Business or related third-level qualification desirable

Working Hours & Benefits

  • Hybrid Working
  • Benefits

Consultant Details

Nicola Byrne's Profile Picture
Name: Nicola Byrne
Title: Senior IT Recruitment Consultant
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How to Apply

If you are interested in this role, then please Apply along with your updated CV and I will be in touch with you to discuss your application in more detail, otherwise feel free to connect with me by whichever medium you are most comfortable with be that Linkedin, Email or Telephone. Remember we have limited our site to a maximum of 200 Jobs so if this Role is not a 100% match to your requirements please be sure to connect with us as we will most likely have another role which you may find more suitable.

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