Executive Assistant

Personal Assistant supporting 2 Senior Partners

Embrace a contract position as a Personal Assistant, elevating your career by providing invaluable support to senior Partners within a renowned Tax Department. I’m seeking an individual with a meticulous and systematic approach, showcasing exceptional organizational prowess and a proactive stance in catering to firm and team requirements. Excellent communication and interpersonal skills, coupled with a profound understanding of confidentiality, are paramount for success in this role. The firm offers a flexible, work environment, valuing work-life harmony.

Key Responsibilities:

Your core duties will encompass general administration and secretarial support to two busy Tax Partners and the broader team, including:

• Cultivating confidential relationships on behalf of the Partners with clients, staff, and external entities.
• Meticulously planning and coordinating meetings, conferences, and essential events.
• Skillfully managing the Partner’s diary and efficiently handling phone communications.
• Coordinating and attending team meetings, and facilitating agendas and action items.
• Arranging travel logistics and preparing documents, reports, presentations, and letters to uphold the company’s standards.
• Collaborating with various departments on diverse tasks and assisting with crucial deadlines

Your role will also entail specific responsibilities such as:

• Overseeing departmental subscriptions and renewals.
• Managing anti-money laundering procedures and client onboarding administration.
• Coordinating significant financial exercises and debtors’ meetings.
• Facilitating quarterly Tax Newsletters, showcasing proficiency in Excel and PowerPoint.

What I am looking for in you: 

• A minimum of 8 years’ experience in a similar role.
• Proficient interpersonal communication, multitasking, and prioritization skills.
• Well versed in international complex diary management.
• Confidence in navigating various management structures and delivering optimal results.
• Exceptional writing skills for drafting letters, minutes, reports, and more.
• Innate attention to detail, precision, and a proactive approach to deadlines.
• High proficiency in information systems and essential software packages.

Step into this enriching opportunity and flourish in a dynamic role where your capabilities will be acknowledged and valued. Don’t miss this chance to become an integral part of a professional and esteemed environment, where success and growth await.