Executive Assistant

Executive Assistant
Dublin City Centre Contract Office €50,000 - €60,000 Ref: 2089E

Job Description

Are you a talented Executive Assistant looking to take the next step up the career ladder? My client, a leading Professional Services firm, are recruiting an EA for a 12 month Fixed Term Contract.

Personal Assistant supporting 2 Senior Partners

Embrace a contract position as a Personal Assistant, elevating your career by providing invaluable support to senior Partners within a renowned Tax Department. I’m seeking an individual with a meticulous and systematic approach, showcasing exceptional organizational prowess and a proactive stance in catering to firm and team requirements. Excellent communication and interpersonal skills, coupled with a profound understanding of confidentiality, are paramount for success in this role. The firm offers a flexible, work environment, valuing work-life harmony.

 

Key Responsibilities:

Your core duties will encompass general administration and secretarial support to two busy Tax Partners and the broader team, including:

  • Cultivating confidential relationships on behalf of the Partners with clients, staff, and external entities.
  • Meticulously planning and coordinating meetings, conferences, and essential events.
  • Skillfully managing the Partner’s diary and efficiently handling phone communications.
  • Coordinating and attending team meetings, and facilitating agendas and action items.
  • Arranging travel logistics and preparing documents, reports, presentations, and letters to uphold the company’s standards.
  • Collaborating with various departments on diverse tasks and assisting with crucial deadlines

 

Your role will also entail specific responsibilities such as:

  • Overseeing departmental subscriptions and renewals.
  • Managing anti-money laundering procedures and client onboarding administration.
  • Coordinating significant financial exercises and debtors’ meetings.
  • Facilitating quarterly Tax Newsletters, showcasing proficiency in Excel and PowerPoint.

 

What I am looking for in you: 

  • A minimum of 8 years’ experience in a similar role.
  • Proficient interpersonal communication, multitasking, and prioritization skills.
  • Well versed in international complex diary management.
  • Confidence in navigating various management structures and delivering optimal results.
  • Exceptional writing skills for drafting letters, minutes, reports, and more.
  • Innate attention to detail, precision, and a proactive approach to deadlines.
  • High proficiency in information systems and essential software packages.

Step into this enriching opportunity and flourish in a dynamic role where your capabilities will be acknowledged and valued. Don’t miss this chance to become an integral part of a professional and esteemed environment, where success and growth await.

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